TERMS & CONDITIONS
A BOOKING IS NOT CONFIRMED UNTIL DEPOSIT HAS BEEN PROCESSED AND CONFIRMATION LETTER IS SENT.
For enquiries, we reserve the right to determine the period your booking is being held, during this time you will be sent an electronic payment form to complete the payment. We advise our guests to inform our Reservations Team if you would like to secure the booking as soon as possible to avoid any disappointment. If payments are not received within the advised period, your booking will be cancelled or released.
1. ACCOMMODATION BOOKING (reservation)
1.1. A Reservation is not confirmed until a Confirmation is issued by us.
1.2. All offers, prices, terms and conditions are subject to change or withdrawal without notice prior to a Confirmation being issued.
1.3. The booking details are as per the Confirmation, errors and omissions excepted.
1.4. Additional service charges are booked subject to availability and not confirmed until payment is received in full
1.5. Descriptions and details of our services are subject to change at any time.
1.6. Accommodation is subject to maximum number of guests. Any amendments on the number and age of staying guests, may change the total accommodation rate or category.
2.1. All prices are in Japanese Yen and include 8% Japanese consumption tax.
3.1. Deposit payment is required to confirm your booking.
3.2. Winter Accommodation check-in window is between 23rd November to 30th April.
3.2.1. If the Confirmation date is more than 60 days before Check In, the Deposit is 20% of the Accommodation rate and it is not refundable.
3.2.2. If the Confirmation date is less than 60 days before Check In, the Deposit is 100% of the Accommodation rate and it is not refundable.
3.3. Summer Accommodation check-in window is between 1st May to 22nd November.
3.3.1. 20% Deposit payment is required to secure you accommodation 1 month prior to Check-in.
3.3.2. If the confirmation date is less than 1 month, the deposit is 100% of the Accommodation rate
3.4. NISADE retained the right to apply different deposit payment’ terms & conditions, on reservations made through 3rd party and/or reservations where a discount is applied.
4. AMENDMENTS, UPGRADE AND DOWNGRADE TO A CONFIRMATION
4.1. Amendment is any change to names, adding extra people to your booking, upgrading of Package Items or upgrading of Additional Items, including your Guest Services or additional Housekeeping Services.
4.2. Amendments after Confirmation incur an administration fee of JPY 4000 per change.
4.3. Upgrade or Downgrade of Accommodation is defined as changing of different apartment/accommodation’s category and/or cancellation of your initial accommodation confirmation.
4.3.1. An upgrade/Downgrade of accommodation is subject to availability
4.3.2. Any upgrade/Downgrade of accommodation after initial confirmation is considered as a new booking and subject to full accommodation charge (see Claus 6- cancellation)
5. ACCOMMODATION PAYMENT
5.1. The remaining balance of your booking is as per your Receipt of Payment sent by our Reservations Team.
5.2. You authorise us to charge the Balance of the Confirmation Total to the Credit Card which you use to pay the Deposit any time after 61 days prior to Check In.
5.3. If the balance needs to be charged to a credit card other than the one used to pay the deposit it is your responsibility to advise and confirm details with us in writing at least 70 days prior to Check In.
5.4. The final payment of your accommodation is non refundable
5.5. It is not possible to split payment for the deposit or balance between multiple credit cards.
5.6. If payment is processed through Telegraphic Transfer, All bank fees incurred must be paid in addition to the remitted amount. This includes any sending, intermediary and receiving bank fees. As a guide, an additional ¥3,000 usually covers any intermediary/receiving bank fees. Where this does not cover all bank fees, the shortfall will be due on arrival.
Non-payment of deposit or final balance may lead to auto cancellation. Payment of a deposit constitutes acceptance of our booking terms and conditions.
6.1. A Cancellation is any change to the accommodation type or accommodation check-in and check-out dates.
6.2. Winter Accommodation Booking check-in window is between 23rd November to the 30th April.
6.2.1. Cancellation within 7 days of Confirmation but more than 60 days before Check In – 20,000-yen administration charge. You authorise us to charge the Credit Card which you used to pay the Deposit.
6.2.2. Cancellation after 7 days of Confirmation – full Deposit is payable, i.e. nil refund of deposit.
6.2.3. Cancellation after payment – 100% of the Confirmation Total, i.e. full amount is due and payable.
6.3. Summer Accommodation Booking check-in window is between 1st May to 22nd November.
6.3.1. Cancellation within 7 days of Confirmation, but more than 30 days before Check-in – Free Cancellation
6.3.2. Cancellation after 7 days of confirmation – full Deposit is payable, i.e. nil refund of deposit.
6.4. If your arrival and departure time or date changes due to delayed of flights, weather conditions or any other reason, loss or extra fees on your accommodation or additional items need to be claimed to your travel insurance.
6.5. NISADE retained the right to apply different deposit payment’ terms & conditions, on reservations made through 3rd party and/or reservations where a discount is applied.
7. CANCELLATION OF PACKAGE ITEMS AND ADDITIONAL ITEMS (Guest Services)
7.1. A cancellation is any change to a Package Item or Additional Item which is not an upgrade or an addition of a new Item.
7.2. Where you cancel a Package Item or an Additional Ite an Amendment fee of JPY 4,000 will be charged IN ADDITION to:
7.3. Cancellation 16 or more days prior to Check In – 20% of the price of an Additional item; For Package Items the Package Price will be re-quoted.
7.4. Cancellation less than 16 days prior to Check In – 100% of the price of the Additional item; for Package Items no change to the Package Price.
7.5. Any amount to be refunded from cancelled Package Items or Additional Items will be held as a credit on your account with us to be applied to other services or refunded in cash during you stay.
7.6. In situation where you are not able to attend, or changes arise due change of arrival or departure time or dates due to delay or cancelled of flight, Guest Services Items may not be refundable or rescheduled. You may be advised to repurchase services with new schedule time, upon check-in at the accommodation.
7.7 No use of items is subject to a non-refundable policy.
8. TRAVEL INSURANCE
NISADE and our agents are not liable for any loss, damage, delay, consequential loss, injury or death resulting from any act or circumstance during ours guests stay in Niseko. We expect guests to protect themselves with appropriate travel insurance to avoid any of the above circumstances. Such travel insurance must be arranged at the time guests pay their deposit.
9. CHECK-IN AND CHECK-OUT
9.1. Check-in time is from 15:00.
9.1.1. NISADE cannot guarantee any early Check-ins.
9.1.2. Where available and in the case of early check-in before 15:00, 100% of the room rate will be charged or we suggest guests to book an additional night prior to arrival.
9.1.3. Any check-in after reception hours, a self check-in procedure will be sent to guests prior to arrival. Please familiarize yourself with the procedure.
9.2. Check-out time is at 10:00. Late check-out can be accommodated based on availability.
9.2.1. NISADE cannot guarantee any late check-outs.
9.2.2. Late check-out after 10:00 but before 12:00, an additional charge of Y15,000 will be charged.
9.2.3. Late check-out after 12:00, a full nightly rate will be charged.
9.3. Where a room change is required, Check-out time is 10:00. Guests are requested to pack their belongings prior to vacating the room. We will prioritize the cleaning of your new room and move your packed belongings. When ready, Front Desk will communicate the possible check-in time accordingly.
9.4. Passport details must be provided upon check in. This is a requirement by Japanese law.
9.5. Guest’s credit card information is required upon check-in for incidental charges.
10. Pre – Arrival Information
10.1. Guest Arrival and Departure times are to be provided 14 days prior to arrival.
10.2. Preferred bedding configuration is obligatory and need to be advised at least 2 weeks prior to arrival. If there is still no preferred bedding configuration provided 2 days prior to check-in, a default arrangement of TWIN Beds will be setup.
10.3. Any changes in bedding configuration upon arrival is subject to surcharge. NISADE reserve the right to decline the request.
11.1. Unless stated otherwise, apartments are serviced every second day with mid clean every five nights.
11.2. Request for additional housekeeping will incur additional charges.
11.3. Daily cleaning is provided for Always Niseko rooms.
12.1. Parking space is limited, and reservation is required. Confirmation for parking space will be sent together with the pre-check letter prior to your arrival.
12.2. NISADE may suggest alternative public parking area during peak period which may not be located nearby the accommodation.
12.3. Parking space is not guaranteed for any last minute bookings or guest who did not reserve any parking space in advance.